Let's say you just heard that you're holding a conference or a meeting for at least 200 people. Your heart might drop into your stomach as you dread the very thought of hand-folding over 200 brochures or packets for this meeting. You're about to spend hours doing a tedious, tiring job.
But if you had a paper folder machine, you wouldn't have to worry. It could quickly get the job done without you having to fold one brochure, packet, or letter yourself.
A paper folder machine can be an office lifesaver. Keep reading to find out the top 10 benefits of using a paper folder machine.
1. Increase Productivity
Manually folding paper can take a long time. Some types of brochures or reports require multiple folds for each piece of paper. If you want to look professional, then those folds better be perfect.
Getting the perfect fold every time will take quite a long time for a person to do, especially if they have to do it for hundreds of pieces of paper.
A paper folder machine will be able to fold much faster with the same level of quality. Not only will this increase the productivity of the paper folding, but it will also allow your employees to be more productive with other tasks.
2. Save Time
It makes sense that an increased productivity would save you time. A paper folder machine will allow for a task that would take weeks to finish manually to be finished within hours.
You'll also be able to take on jobs or tasks at a shorter notice because the folding won't take you as long to complete.
3. Increase Efficiency
Increased productivity plus saved time equals increased efficiency. A paper folder machine will allow your employees to be more efficient with their jobs and tasks. It will simultaneously make the paper folding process itself much more efficient.
A person would have to hand fold everything, put that aside, get the new piece of paper, and repeat. A machine can do all of that itself without having to do it in steps. The task will be done much more efficiently with a paper folding machine.
And while people will have to take breaks and leave work at some point, a machine doesn't have to do that. It will be able to work continuously until everything is all done. As long as you maintain your machine, it will complete the task efficiently.
4. A Paper Folder Machine Allows You to Focus Your Energy Elsewhere
A folding machine will decrease the amount of time your workers spend on folding projects. By decreasing the amount of time your employees spend folding paper, you'll free up their time.
They will be able to use this time and energy on other projects and tasks in the workplace that they might not have been able to focus on if they were stuck folding hundreds of brochures.
5. Reduce Employee Fatigue
Folding hundreds (or thousands!) of pieces of paper will take your employees a very long time. It can take weeks depending on how many items need to be folded.
This tires out employees both mentally and physically. Doing the same continuous, repetitive motion will tire out your workers.
Repetitive motion can actually cause injuries generalized as repetitive motion injuries. And you can't forget about paper cuts. It sounds harmless, but folding paper can literally lead to physical exhaustion and injury.
Mental exhaustion is also a problem when doing the same tedious task for days on end. Injury and exhaustion will make the task take even longer, and it can even lead to some worker's compensation claims if they are injured.
A paper folder machine would immediately alleviate these problems. Your employees won't have to fold hundreds of pieces of paper, which will definitely make them happy.
6. No More Outsourcing
If your business doesn't have enough time, workers, or resources to do all of the folding you need for certain meetings or marketing campaigns, you might have been outsourcing the work to companies that can do it.
Outsourcing these types of jobs can be rather expensive, especially if you have to do it often. Having your own paper folding machine means you'll be able to handle these tasks yourself.
7. Save Money
The initial investment you make into a paper folding machine will pay for itself 10 times over.
We mentioned in the previous section that having your own folding machine means you won't have to outsource your projects, which will save you the money you would've spent.
A folding machine will also increase the productivity and efficiency of the task as well as your workers. If a task takes less time, that means you're spending less money and using fewer resources on that task. All of this will save you money in the long run.
A paper folding machine will also allow you to take on more projects, which can lead to an increased earning potential for your business. You'll be able to do more projects with less notice than you would if you were folding everything manually.
So not only will you save money with a folding machine, but you'll also be able to make more than you would without a folding machine.
8. Create a Better Quality Product
People can do their best, but it's not physically possible for a human being to fold every single brochure, report, or letter perfectly or exactly the same each time.
A folding machine will be able to create perfect and consistent folds, leading to a better, neater product.
9. Add a Professional Touch
Showing up at a meeting or a presentation with a perfectly folded report, pamphlet, or brochure adds a great professional touch. This will make these products look crisp, clean and high-quality, which will give off a great impression.
10. Better Your Business
With all of these amazing benefits, you'll get from a paper folder machine, there's no question that you'll be bettering your business.
You'll have increased productivity and efficiency as well as happy and healthy workers. You'll be able to take on more projects while maintaining great quality and staying focused on other areas of your business.
Wrapping Up
Purchasing a paper folding machine for your office seems like a no-brainer after reading all of these benefits. Your business and your employees will thank you, and the machine will likely lead to saved time and money for your business.
If you have any questions about paper folder machines or which one you should purchase, don't hesitate to contact us. We have a variety of brands and types of machines for you to consider.
